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Property Menu - Property Manual - Chapter 2 - Purchasing - Pre-purchasing Activites SITE NAVIGATION Thursday, December 29, 2005 MAJOR TOPICS HOME Research Admin. Offices Overview of ORA ORA Staff Directory Compliance Assistance Expenditure Website Funding Opportunities PTA Setup Stanford Rates Research Policy (RPH) Institutional Facts Service Centers Space Inventory Training AXESS Oracle Financials Reportmart 3 Additional Links Cardinal Curriculum HelpSU Inst. Compliance ORA Staff Site Stanford BenefitSU Stanford Policies Stanford University Stanford WebMail Stanford Who Stanford You Sundial Calendar ORA Suggestion Box Report A Broken Link Office of Research Administration Go Back Printer Friendly ORA Home / ORA Offices / Property Management / Manual / Ch-2 / Purchasing / Pre-purchasing Activites Prepurchasing Activities Virtually all capital asset purchases made by Stanford – federally funded in particular, are subject to prepurchase screening to avoid acquiring duplicative items. In addition, if sponsored funds are used to purchase property, there are other prepurchase considerations, such as approval to purchase. Specific requirements may be identified in each agreement. When using sponsored funds to make a purchase, it must successfully meet all four of the tests described below, per OMB Circular A21. Allowable: Allowable and unallowable costs are defined in A21 AND in the terms of specific awards – items must be budgeted and approved to be allowable. Allocable: Only those expenses that BENEFIT a project may be charged to that project Reasonable: Costs must reflect what a “prudent person” would pay Consistent: Costs must be handled consistently across the University by following Stanford policy Example Allocable Allowable Reasonable Researcher wishes to purchase lab supplies, budgeted and approved, for the project X X X Researcher wishes to purchase a $50,000 oscilloscope when a 3,000 model will work just as well for the project X X It would not be reasonable to spend $50,000 when $3,000 would suffice Researcher decides to purchase alcohol for a sponsored project party and charge it to the grant specifically supporting government research X Alcohol is NEVER allowable X Unallowable Methods of Purchase The only appropriate way to purchase property is through the iProcurement system. Use of Stanford PCards, personal funds or personal credit cards to purchase capital equipment or material for fabricated equipment is prohibited by Stanford policy . Navigation Links Parent Menu ORA Home ORA Offices Property Management Property Manual Chapter 2 Chapter 2 Purchasing Accounting for Property Purchases Pre-purchase Activities Screening Purchases to Upgrade Existing Equipment References & Resources Sensitive Items Chapter 3 Related Links Chapter 2 (PDF) Stanford University / Business Affairs / Office of Research Administration Stanford Who Directory - Campus Maps - Site Browser Requirements © 2005



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Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware DC Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming Privacy & Disclaimer Partner With Us Career Opportunities Press Room Contact Us Buying A Home Your Credit Report Terms and Conditions Home Selling Tips Selling Your Home © 1997-2005 For Sale By Owner.com Your source for selling a home on your own. We make the home selling process a cinch. Sell real estate, sell a home, and sell your house, fsbo. Real estate selling, home selling, house selling. Site Map Home



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The OurBroker® Real Estate Information Center NEW! -- Have a real estate question? Please press here . Amortization Ask Realty Times Associations Bookstore Calculators Commentary Credit Directories E-Mail Fed Sources Foreclosures Helpful Links Home Repair Gallery Government Library Loan Limits Maps Mortgages Moving NOTICES Phone Info Profession Privacy Reading Room Search Reviews Software TheStreet.com Taxes Trademark Translations Utility Savings Web Design Web Helpers Real estate successis a by-product of real estate information. Whether you're buying or selling,renting or investing, financing or refinancing, this is the top-rated consumersite where you can quickly find practical and usable real estate information. Have a real estate question? Our Consumer Library has dozens of categories and a huge number of answers. Wonder about mortgages? Try our easy-to-use calculators . Interested in what's new in real estate -- and why it's important? See more than 400 Realty Times columns or view today's Realty Times headlines . OurBroker® -- also known as Peter G. Miller -- is: The author of The Common-Sense Mortgage , a book with unit sales well into six figures. The sole author of four other real estate books anda guide to media and communications, all published originally by Harper &Row (now Harper/Collins). The original creator and host of the Real Estate Center with America Online. A regular columnist with Realty Times , the nation's leading online real estate new service. A columnist syndicated in more than 65 newspapers in the United States and Canada through Content That Works . A long-time columnist and contributor to the The Real Estate Professional , the largest independent magazine for leading brokers and salespeople nationwide. Use the keyword "OurBroker" to reach this site from AOL. For easy reference, be sure to bookmark this site now. Also, are you in real estate? Do you need newsletters, postcards and flyers? Do you need materials mailed at the lowest-available rates? If yes, please visit NetGram , the nation's leading discount printer. Search OurBroker.com © 2005 Peter G. Miller . All Rights Reserved



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