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Property Menu - Property Manual - Chapter 2 - Purchasing - Pre-purchasing Activites SITE NAVIGATION Thursday, December 29, 2005 MAJOR TOPICS HOME Research Admin. Offices Overview of ORA ORA Staff Directory Compliance Assistance Expenditure Website Funding Opportunities PTA Setup Stanford Rates Research Policy (RPH) Institutional Facts Service Centers Space Inventory Training AXESS Oracle Financials Reportmart 3 Additional Links Cardinal Curriculum HelpSU Inst. Compliance ORA Staff Site Stanford BenefitSU Stanford Policies Stanford University Stanford WebMail Stanford Who Stanford You Sundial Calendar ORA Suggestion Box Report A Broken Link Office of Research Administration Go Back Printer Friendly ORA Home / ORA Offices / Property Management / Manual / Ch-2 / Purchasing / Pre-purchasing Activites Prepurchasing Activities Virtually all capital asset purchases made by Stanford – federally funded in particular, are subject to prepurchase screening to avoid acquiring duplicative items. In addition, if sponsored funds are used to purchase property, there are other prepurchase considerations, such as approval to purchase. Specific requirements may be identified in each agreement. When using sponsored funds to make a purchase, it must successfully meet all four of the tests described below, per OMB Circular A21. Allowable: Allowable and unallowable costs are defined in A21 AND in the terms of specific awards – items must be budgeted and approved to be allowable. Allocable: Only those expenses that BENEFIT a project may be charged to that project Reasonable: Costs must reflect what a “prudent person” would pay Consistent: Costs must be handled consistently across the University by following Stanford policy Example Allocable Allowable Reasonable Researcher wishes to purchase lab supplies, budgeted and approved, for the project X X X Researcher wishes to purchase a $50,000 oscilloscope when a 3,000 model will work just as well for the project X X It would not be reasonable to spend $50,000 when $3,000 would suffice Researcher decides to purchase alcohol for a sponsored project party and charge it to the grant specifically supporting government research X Alcohol is NEVER allowable X Unallowable Methods of Purchase The only appropriate way to purchase property is through the iProcurement system. Use of Stanford PCards, personal funds or personal credit cards to purchase capital equipment or material for fabricated equipment is prohibited by Stanford policy . Navigation Links Parent Menu ORA Home ORA Offices Property Management Property Manual Chapter 2 Chapter 2 Purchasing Accounting for Property Purchases Pre-purchase Activities Screening Purchases to Upgrade Existing Equipment References & Resources Sensitive Items Chapter 3 Related Links Chapter 2 (PDF) Stanford University / Business Affairs / Office of Research Administration Stanford Who Directory - Campus Maps - Site Browser Requirements © 2005
Buy Property
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